1 AIKIDO AID
1.1 The Group shall be called Aikido Aid hereafter to be referred
to as "The Group".
2.1 Aikido Aid is a charitable group of similar minded friends and
practitioners of Aikido,
whose common aim is to help others less fortunate and in need.
Through the medium of the Internet The Group can raise awareness and
monetary donations to assist the established aid organisations.
The Group is a small yet significant organisation that will try to
make a difference where they
3 FRIENDSHIP OF THE GROUP
3.1 Friendship of the Group shall be open to any person completing a
form. (A modest donation to the group is optional.)
4.1 The Officers of the Group shall be as follows:
Honorary President: Senta Yamada (Deceased)
Chairperson } –
Secretary } –
Treasurer } –
5 ELECTION OF OFFICERS
5.1 All Officers shall be elected at the Annual General Meeting of the
Group, from, and by,
the Friends of the Group.
5.2 All Officers are elected for a period of one year, but may be
re-elected to the same office
or another office the following year.
6 GENERAL COMMITTEE
6.1 The affairs of the Group shall be controlled by a General
Committee comprising of the
Executive Officers of the Group. The General Committee shall meet at
agreed intervals and
not less than four times per year.
6.2 The duties of the General Committee shall be:
6.2.1 To control the affairs of the Group on behalf of the Friends of
6.2.2 To keep accurate accounts of the finances of the Group through
the Treasurer. These
should be available for reasonable inspection by the Friends of the
Group and should be
audited before every Annual General Meeting.
The Group shall maintain a bank current account and any two Officers
shall be authorised to
sign Group cheques.
6.2.3 To co-opt additional friends to the Committee as the Committee
feels this is necessary.
Co-opted friends shall not be entitled to a vote on the Committee.
6.2.4 To make decisions on the basis of a simple majority vote. In the
case of equal votes,
the Chairperson shall be entitled to an additional casting vote.
7 GENERAL MEETINGS
7.1 The Annual General Meeting of the Group shall be held not later
than the end of
December each year. 21 clear days written notice shall be given to
Friends of the group of
the Annual General Meeting by circulating a copy of the notice to
every friend at their home
address and posting the notice on the Group notice board.
P O Box 38032, London SW19 4YB UK
Phone: 020-8947 7247
Fax: 020-8946 7947
Mobile: 07860 248061
Friends must advise the Secretary in writing of any business to be
moved at the Annual
General Meeting at least 14 days before a meeting. The Secretary shall
circulate or give
notice of the agenda for the meeting to Friends of the group not less
than 7 days before the
7.2 The business of the Annual General Meeting shall be to:
7.2.1 Confirm the minutes of the previous Annual General Meeting and
Meetings held since the last Annual General Meeting.
7.2.2 Receive the audited accounts for the year from the Treasurer.
7.2.3 Receive the annual report of the Committee from the Secretary.
7.2.4 Elect an auditor.
7.2.5 Elect the Officers of the Group.
7.2.6 Review Group subscription rates and agree them for the
7.2.7 Transact such other business received in writing by the
Secretary from Friends 14 days
prior to the meeting and included on the agenda.
7.3 Special General Meetings may be convened by the General Committee
or on receipt by
the Secretary of a request in writing from not less that 2 Full
Friends of the Group. At least 21
days notice of the meeting shall be given.
7.4 Nomination of candidates for election of Officers shall be made in
writing to the Secretary
at least 14 days in advance of the Annual General Meeting date.
Nominations can only be made by Full Friends of the group and must be
another Full Friend of the group.
7.5 At all General Meetings, the chair will be taken by the
Chairperson or, in their absence,
by a deputy appointed by the Group or by Full Friends of the group
attending the meeting.
7.6 Decisions made at a General Meeting shall be by a simple majority
of votes from those
Full Friends of the group attending the meeting. In the event of equal
votes, the Chairperson
shall be entitled to an additional casting vote.
7.7 A quorum for a General Meeting shall be at least 5 Full Friends of
the group including the
Chairperson; Secretary and Treasurer.
7.8 Each Full Friend of the Group shall be entitled to one vote at
8 ALTERATIONS TO THE CONSTITUTION
8.1 Any proposed alterations to the Group Constitution may only be
considered at an Annual
or Special General Meeting, convened with the required written notice
of the proposal. Any
alteration or amendment must be proposed by a Full Friend of the Group
and seconded by
another Full Friend of the group. Such alterations shall be passed if
supported by not less
than two-thirds of those Full Friends of the group present at the
meeting, assuming that a
quorum has been achieved.
9.1 If at any General Meeting of the Group, a resolution be passed
calling for the dissolution
of the Group, the Secretary shall immediately convene a Special
General Meeting of the
Group to be held not less than one month thereafter to discuss and
vote on the resolution.
9.2 If at that Special General Meeting, the resolution is carried by
at least two-thirds of the
Full Friends of the group present at the meeting, the General
Committee shall thereupon, or
at such date as shall have been specified in the resolution, proceed
to realise the assets of
the Group and discharge all debts and liabilities of the Group.
9.3 After discharging all debts and liabilities of the Group, the
remaining assets shall not be
paid or distributed amongst the Full Friends of the Group, but shall
be given or transferred to
some other voluntary organisation having objects similar to those of